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  • iDisclose v3.0 Quick Start

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  • You must have an HSC ID to submit in the iDisclose System

  • Turn off your web browser's pop-up blocker

  • Even if you have reported previously using eCOI, you must create a new report

  • You are reporting for the previous CALENDAR YEAR

Submitting your Report in Six Easy Steps

  1. Go to:
    1. Click on My iDisclose Reports on the menu to the left
  2. Sign on using your UTHSCSA email address and password
  3. Select a Reporting Period in Step 1 - Start Here.
    1. If you were hired this year (2013), select New Employee
    2. Otherwise, select January - December 2012
  4. Complete the Yes/No questions. Click Next.
    1. If you have Nothing to Declare (all three answers are No) you will advance to Step 3 - Certification. Go to step 6 below.
  5. Complete the Yes/No questions in Step 2 - Disclosures.
    1. If any answer is Yes, click on the Disclosure Menu and
      1. Complete My Entities.
      2. Complete My Disclosures.
      3. Click Next.
        NOTE: You will not be able to advance until at least one Disclosure is completed.
  6. Certify your report in Step 3 - Certification.
    1. All three certification check boxes must be completed before the Submit buttons will activate.

My Entities

An entity is the individual, business, organization or institution with who whom you have interacted and need to declare your activities.

  • Provide the name of the entity, the street address, city, state/province and country.
  • Categorize Classify the type of entity as: Higher Ed Institution, Federal, State/Local, Higher Education, Traded Company, Home Business, Home Business, Publicly or Privately Traded, Professional Society or Other.
  • Classify the type of entity as: For-Profit, Non-Profit or Gift Source
  • Check the Activate this Entity "This Entity is currently active" box to make this entity available for use in disclosures.

NOTE: the entities you have interacted with in the past will be available to you. Because of the way this information was previously collected you will need to edit each record and place , at a minimum correcting the Entity Title and placing each into its appropriate type and category and type. Check the Activate this Entity box if you want to use an entity"This entity is currently active" box. Leaving it unchecked will leave it unavailable for disclosure reporting.

My Disclosures

A disclosure is the record of your activity with an outside Entity.

Select who the

Information collected about these interactions includes the time you devote to it (the Duration field) in order to assess your level of commitment.

Complete the following:

  • Who the report is for (Myself, Spouse, Adult Dependent Child etc).
  • Select the The entity name.
  • Select the disclosure type.
  • The disclosure type: (Compensation, Travel Only, Equity, Fiduciary Role, Intellectual Property, Royalties, Managing Relationship, Gift or Other).
  • The activity type: (Advisory Board/Committee, Governing Board, Consultant, Equity Holdings, Expert Witness, IP Rights, Royalty Income, Speaker, Reviewer, Travel or Other).
  • Whether this activity is related to your sponsored research.
  • A description of the activity. Include explanation of any "Other" selections made.
  • The dollar value. Use fair market prices where appropriate.
  • The disposition of the funds.
  • The duration of the activity in days.
  • Whether you believe you will continue this activity.
  • In the case of your time, whether this activity is conducted using your vacation time.



  1. If an activity involves both travel and an honorarium, choose Compensation as the disclosure type, describe the activity and combine the value into a single amount if you know them.
  2. If declaring the business activities of anyone other than yourself, do not declare salary.
  3. Do not include VA salary.
  4. Do not declare attendance at professional meetings, CME etc unless your participation was compensated in any way including travel expenses.