The following information provides you with an overview of submitting a transfer request for Transfer animals to an external researcher/entity.
- Cheat sheet - Ship to unaffiliated organization
- Cheat sheet - Transfer to TBRI or VA from HSC
- Notification sent on 3/4/2016 - Procedure for acquiring animals for free or with shipping charges only (PDF)
- From the ORCA Dashboard, locate the protocol you need to transfer animals into
- Click the Action drop down
- Click Animal Transfer/Relocation
- Select a Transfer Type: Transfer animals to an external researcher/entity
- Proceed to the sections: Move Animals FROM; Move Animals TO and Animals to be relocated.
Move Animals FROM (this protocol) – where your species are located (required fields are marked)
Campus: select the campus where your species are currently located *not required
Building: select the building location where your species are currently located *not required
Room: select the room location where your species are currently located *not required
Contact Person: the person who is completing the request will have their name automatically entered. If the contact person is someone other than the person completing the form enter their full name. *required
Contact Phone/Email: the person who is completing the request will have their email and phone number automatically entered. If the contact person is someone other than the person completing the form, enter their phone number and email address. *required
The system will automatically populate the name and phone number of the person completing the form. The person logged on will have the ability to edit the information.
Move Animals TO (all fields in this section are required)
Organization: select an organization from the drop down list. *required
- Texas Biomedical Research Institute
- South Texas VA
Other Organization Name: enter name of 'Other' organization into this field when 'Other' is selected.*required
Transported By: select the transporting method. Options:*required
- DLAR Staff and Vehicles (default if STVA is chosen)
- Shipping vendor arranged by DLAR
- Shipping vendor arranged by the external organization
Contact Person: the person who is the contact for this transfer at the selected organization. If there is also a shipping coordinator, their name must be included in this field. *required
Contact Phone/Email: the person who is the contact for this transfer at the selected organization. If there is also a shipping coordinator, their email must be included in this field. *required
Animals being relocated (all fields in this section are required)
Species: all species associated with the protocol will be displayed (only one species can be transferred per form)
Number of Animals: enter the number of animals to be relocated.
Instructions:Enter any other special instructions that may be needed and will be helpful to the request.
*If you are requesting a transport of animals on a Reciprocal IACUC protocol (VA or TBRI) please indicate that in the instructions.
Requested Completion Date: select a date, which is greater than today’s date, you would like the species transferred. Please note, this date can be changed by either the IACP or LAR office if they deem necessary. The date you are able to select cannot be less than 72 hours from the day the form is created.
Submit a Request
Once you complete all required field, click the Submit Request button.Once submitted the IACP office will be notified. Once approved by the IACP office, the request will be routed to LAR.
The status of the request can be viewed in the Protocol History page. To access, from your protocols listed on your dashboard, click the History icon . Once clicked, you will be directed to the protocol history page.