Approve/Deny Student Requests
Approving or Denying student requests is pretty easy in this system. This same system is used for Rotation Mentor requests as well as Student Faculty Selection Requests, so if you have experience using one of these procedures you should be somewhat familiar with how to do it. After you have logged in, navigate to the Mentor Approvals sub-menu item, under Students. If you do not see this menu item please contact us.
Once you are on that page you should see all the requests that are ready for your input. It's possible that you might see requests for Rotation Mentor on the same screen at the same time, but they are separated into different tables so that it should be clear which are which. Take a look at the title bar for the individual table and be sure you are approving students for the right thing. In both Rotation Mentor approvals and Student Faculty Selections you can click on the Select All/Clear All check boxes at the top of the column if you would like to approve or deny the entire list at once. You can also use this to select everyone on the list and then change some of the individual checkboxes as you wish. The Select All checkboxes only apply to the current table, e.g., Student Faculty Selection. Once you are finished checking all the boxes you want to check, please be sure to scroll down and click the Save button to save your work.
Once you select an Approve or Deny checkbox, a comment button appears. You may click that button and enter your comments and/or reasons for denying this request. These comments are not visible to students.
You may decide that while you can process some of the requests, you aren't ready to process others right now. That's ok—just leave both checkboxes empty for the students you wish to process another time. The next time you return to this screen the requests you have approved or denied will be gone and the ones that are still waiting for your input will appear.
Students who make this request have to do a few things before the request will appear on your screen. First of all, they have to mark this request as active—in other words, that it is ready to go. For instance, they can create the request but mark it as inactive until they are sure it's what they want to do or until it's the right time to make the request. The system will enforce that a student has only one active request for the given form (Rotation or Track Selection). Second, students need to check a checkbox indicating that they are "signing" the request. If either the request is marked inactive or it is not signed the request will not be considered to be completed and it will not appear on your screen for approval. If you do not see a request on your screen that you think should be there, it is most likely due to one of these things, and your investigation might most profitably start there. However, if you find that the issue is still unresolved, please contact us.