Document Links:
IRB Protocols Search
IRB Protocol listings are now available through ORCA. .
- Log onto ORCA https://vpr.uthscsa.edu/orca/
- Sign in with your email address and domain password (use the Google Chrome web browser)
- Sign in with your email address and domain password (use the Google Chrome web browser)
- Once logged on:
- Click on the header option, Protocols.
- Click IRB Protocols from the drop down.
- Use the search fields to locate a protocol.
- Locate the IRB Protocol you want to view and click
from the first column, Actions.
Expanded drop downs for Filter: Any Status; Any Type and Not Selected fields above.
Velos Filter
- eResearch Linked
- eResearch initiated
- Set the Status and Type filter to Any Status and Any Type (very important)
- From the filter bar, click an option from the drop down:
- Click the refresh table icon
to set the filter. - You will now see your list of results.
Filters and Progress Report Details
All header options: Actions; Protocol Number; Protocol Details; VELOS eResearch; Expiration and PI can be used to filter. One click and items will sort.
| Column | Details |
|---|---|
| Action |
|
| VELOS eResearch | will show details to the eResearch ID's CTMS number and Enrollment Status and Created for those studies created in Velos eResearch. If there is no created date, this indicates the protocol was not
Velos eResearch Study Status History In Velos eResearch the Study Status is tied to the Protocol's Status that can be found in O.R.C.A. The date reflects when the Status changed.
|
Analyst Functions
Both OCR and CTO roles will have access to this page. Analyst Functions will allow for study Point of Contact to be managed in addition to the management of Institutional Status and removing eResearch link to an IRB Protocol.
Actions completed within each function will be displayed in the Protocol History view.
Contact List
The contact list provides a summary view of the protocol details including the PI, Co-PI, emergency contacts, point of contact, and delegates.
How do I update Study Personnel - POC?
Update Institutional Status
This section should only be modified by an OCR staff member. All IRB protocols will contain the section, Institutional Status. This status will be displayed only in O.R.C.A. and will not be found in the PIMS database.
- Access O.R.C.A., click Protocols > IRB Protocols
- Search for your protocol
- From the Actions column, click the blue folder
- From the Analyst Functions menu, click the link, Institutional Status
- Select an Institution Status
- Set the Effective Date by clicking into the field
- Click the button, Change Status
eResearch (VELOS) Details
eResearch Statuses
The below items are details that are view-only in O.R.C.A., except Current Institution Status. Next to each item will include the data source. If any item below is incorrect, the data source will need to be modified to make the correction.
| Field | Source Data |
|---|---|
| eResearch ID | eResearch / Velos |
| IRB Status | PIMs database |
| Enrollment Status | eResearch / Velos |
| Current Institution Status | O.R.C.A. |
Unassociate and Sync eResearch Links
This section should only be modified by a CTO Manager and will be available only to those protocols which are currently linked to eResearch.
If section, Wipe eResearch Linking is unavailable, it is due to a link not being present.
For technical assistance contact the IT department of the Vice President of Research
or email vpr-it@uthscsa.edu